A Chapter 7 Section 2-Election worksheet answers many questions that must be answered by any candidate running for local office. The primary questions include: who is running, what party is they registered under, how long have they been a candidate, and do you have any debts or liens? The local election law requires any candidate for local office to file a complete and accurate financial statement along with an application. Candidates can also use the same form for their personal finances. They are required to provide two separate sheets, one for their personal finances and one for the office expenses.
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Candidates are required to furnish the exact expense types that were incurred. This includes mileage, lodging, personal expenses, office supplies, telephone expenses, and so on. Each category must be detailed including dates of each expense. Candidates are also expected to provide copies of bank account numbers and W-2 income statements. Candidates may use separate spreadsheets for their income and expenses. Candidates are required to complete and submit the W-2 statement with the appropriate cover sheet.
Candidates are strongly encouraged to list all expenses, even those that aren’t necessarily personal. Candidates are strongly encouraged to itemize expenses and to itemize every expense as well as how much was spent. Candidates should ensure that the lists they compile are complete, accurate, and up to date. If you are not sure about something on your election expenses forms, then you should contact the local election officials to verify it. Candidates are also encouraged to verify the accuracy of their financial statements using available electronic resources.
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Candidates are also encouraged to attach a copy of their original tax returns. These include all federal, state, and local taxes. This includes personal and business tax returns. Candidates are also encouraged to provide copies of credit card bills, student loans and a list of assets and financial investments. Candidates are also encouraged to provide copies of bank and brokerage statements. These statements will help your financial statement is more accurate.
Candidates are encouraged to attach copies of loan documents for which they are responsible. Some examples include credit cards, loans, or mortgage repayments. Candidates are also encouraged to provide copies of tax liens held by their campaign committee. This includes copies of joint tax returns, security interest certificates, mortgages, and car notes. The financial statement and other supporting documents will help your team members understand how the campaign is spending its funds.
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Candidates are strongly encouraged to attach a current and final expense report for the current year and for the months leading up to the election. This section should show exactly how the candidate’s campaign is spending its funds. If you elect to do expenses yourself, you can create a work sheet for each of the categories listed above. The section for the expenses report should identify the type of item being spent. It should also show the item’s cost as well as the date the item was purchased and the amount of its cost.
There is one exception to the general requirement to attach a work sheet. If you work in a multi-faceted industry, you may not need to include that information on your expenses. Under these situations, your document manager will make all the necessary calculations. For instance, if you sell insurance to clients who buy vehicles, your document manager would likely use the auto industry rates for auto insurance to calculate your expenses. In this situation, you would not need to attach a work sheet.
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Finally, candidates are encouraged to work with their document management team. If you have not submitted your expenses forms by the close of the reporting period, you may be out of luck when it comes time to file the reports. Your local election office should be able to help you find a trusted election expense professional. Your document manager can assist you with finding an election expenditure attorney to help you prepare your document and ensure that it is complete and accurate. You can also find election-law information at the county clerk’s office or the secretary of state’s office.
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