The Hand Off Communication Sheet is used for all intra-facility, or out-patient transfer of patient between the treating facility and the psychiatric inpatient facility. The Hand Off Communication Worksheet may not only be retained as a temporary record, but is ultimately deleted from the patient’s record at discharge. The Hand Off Communication Worksheet is most useful when combined with other documents, such as a notepad, paper and pen, or a sheet of paper and ink. It can serve as a guide for the transferred patient, or he or she can simply sign-in with their name and address on the document, rather than providing their psychiatric information. However, keeping all of these notes together in one place can be time consuming, and often a new copy of the Hand Off Communication Worksheet may be required.
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This document serves many important functions, including ensuring that the right patient is not sent to the wrong floor, staff schedules are maintained, and that all staff breaks are properly documented. Most medical facilities have written rules and procedures for how to use the Hand Off Communication Worksheet, including the use of standard hand-off procedures. Although these rules and procedures are generally followed, the Hand Off Communication Worksheet can sometimes be used to circumvent these procedures in order to move patients more quickly between floors. Some nurses may be trained in making their own Hand Off Communication Worksheet, while others may prefer to purchase and print off a template that they can then modify to their own situation.
There are several advantages to using a hand-off version of this important documentation, especially for out-patient care and on-call staffing. First, using a hand-off version is more efficient when it comes to ensuring that there are no delays in critical patient care. Unlike inpatient care, where nurses and doctors must physically visit each patient during their shift, inpatient care staff can simply move patients to the next floor without having to wait for them to speak with a patient or to retrieve paperwork from their filing cabinets. By using a quick, stand-by hand-off procedure, more nurses can focus their attention on other critical tasks, which can include waiting on patients for staff breaks, communicating with doctors and other staff members about patient information, and keeping track of paperwork.
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Second, using a hand-off version also improves patient safety. A nurse or doctor can use a hand-off instead of writing down a patient’s vital signs or discussing crucial treatment choices with another healthcare professional. When a nurse is using a hand-off form, other healthcare workers can verify the information provided by the nurse or doctor and then confirm that the information is correct, as well. It also makes it easier to remember important patient information, such as a patient’s treatment plan or medications schedule. NPs can also use a hand-off version to make sure they are clear on what medications are scheduled for the day, which can help reduce errors during the day.
Third, using a hand-off communication worksheet can help you save time and energy. It takes time and energy to check off each task as it is completed, as well as to review completed work and make corrections. When a nurse or doctor finishes a task, such as completing a patient’s vital sign chart, the work is completed, but the information is not written out in a location where it can be reviewed later. In addition, it can be difficult to keep track of all the tasks that need to be completed for a shift change, as well as what tasks need to be completed when a patient is sent home. A hand-off communication worksheet can help you be sure that everything is completed in order and that there is no information left that was incomplete or incorrect.
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Fourth, using a garden can make it easier for nurses and doctors to communicate their instructions directly to patients. Doctors will have direct contact with the patient information on the garden, which makes it easy for them to see exactly what is going on and how to address it. Nurses will also have a copy of the garden, which makes it easier to send information or tasks from one area of the hospital or lab to another. This communication tool is convenient, as well as effective.
Fifth, using a hand-off communication worksheet can help you avoid the staff breaks that can result from a large file of data or instructions that must be reviewed and sent in one package. On staff break days, for example, it can be difficult to find information to review and enter into the system. Using a hand-off communication worksheet can save a nurse or doctor at the time and energy that is required to go through each piece of information to find the relevant information, which makes it much easier to complete patient care checks during regular business hours.
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In summary, a hand-off communication worksheet can be a great tool for hospitals and other medical offices to help make the process of patient care as efficient as possible. The hand-off communication takes place at the point of patient care. When nurses are able to move between multiple tasks without having to stop and take time out of their day, they can provide better service and a higher level of patient satisfaction. It is a proven fact that nurses who stay focused on their patients pay more attention to them and help make the whole patient care process run more smoothly.
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